Title:  Accounts Executive_Mumbai

Job Title: Accounts Executive (Accounts Payable & Receivable)

Location: Mumbai, Maharashtra

Experience: 2-3 years

Job Type: Full-time 

About the Role: We are seeking a highly motivated and detail-oriented Accounts Executive to join our finance team in Mumbai. The ideal candidate will have 2-3 years of proven experience in managing both Accounts Payable (AP) and Accounts Receivable (AR) functions. You will play a crucial role in ensuring the accuracy of financial records, streamlining payment processes, and contributing to the overall financial health of the organization.

Key Responsibilities:

Accounts Payable (AP):

• Process and verify vendor invoices, ensuring accuracy, proper coding, and adherence to company policies.
• Track and record payments due to vendors, ensuring timely processing and disbursements.
• Reconcile vendor statements with internal records to identify and resolve discrepancies.
• Respond to vendor inquiries regarding payment status and account information.
• Assist in preparing purchase orders and managing vendor records.
• Support in maintaining proper documentation for all AP transactions.

Accounts Receivable (AR):

• Prepare and issue accurate and timely invoices to clients.
• Process and record incoming payments from customers.
• Monitor customer accounts for overdue payments and conduct regular follow-ups via phone, email, and other communication channels.
• Reconcile customer accounts and resolve any discrepancies or billing issues.
• Assist in preparing aging reports for receivables to track outstanding balances.
• Maintain strong client relationships to facilitate smooth payment processes.

General Accounting & Reporting:

• Update records in accounting software (e.g., Tally ERP9, QuickBooks, SAP, or similar).
• Maintain the general ledger and ensure all financial transactions are accurately recorded.
• Assist in month-end and year-end closing activities.
• Support in preparing financial statements, reports, and summaries (e.g., cash flow, balance sheet).
• Assist in preparing and submitting tax returns (TDS, GST) and other statutory filings.
• Participate in internal and external audits by providing necessary documentation and information.
• Manage petty cash and maintain proper documentation of expenses.
• Perform bank reconciliations to ensure consistency between bank statements and company records.
• Organize and maintain financial documents and files for easy access and reference.
• Perform other ad-hoc tasks as assigned by the Finance Manager/Supervisor.

Required Skills & Qualifications:

• Bachelor's degree in Commerce, Accounting, Finance, or a related field.
• 2-3 years of hands-on experience in Accounts Payable and Accounts Receivable.
• Proficiency in accounting software (Tally ERP9 is often preferred in Mumbai; knowledge of other ERP systems is a plus).
• Strong proficiency in Microsoft Office Suite, especially MS Excel (for data analysis, reconciliation, and reporting).
• Solid understanding of accounting principles, financial reporting, and tax regulations (GST, TDS).
• Excellent attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Good verbal and written communication skills.
• Ability to work independently with minimal supervision and as part of a team.
• Ability to manage multiple tasks and prioritize effectively in a deadline-driven environment.
• High degree of integrity and ability to handle confidential financial information.